City of Lloydminster

Minutes of a Regular Council Meeting

Meeting #:

Date:

Monday, December 11, 2023

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

Members Present

• Mayor Gerald Aalbers
• Councillor Michael Diachuk
• Councillor Glenn Fagnan
• Councillor Lorelee Marin
• Councillor Jason Whiting

Members Absent

• Councillor Jonathan Torresan

Staff Present

• Dion Pollard, City Manager
• Doug Rodwell, City Clerk
• Denise MacDonald, Chief Financial Officer
• Tracy Simpson, Executive Manager, Community Development Services
• Don Stang, Executive Manager Operations
• Marie Pretty, Chief of Staff
• Wendy Leaman, Executive Coordinator
• Leo Pare, Director Communications
• Marilyn Lavoie, Manager Legislative Services
• Shannon Rowan, Legislative Services Coordinator
• Kirsten DeSchover, Legislative Services Admin

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1.

Call to Order and Silent Moment of Personal Reflection

Mayor Aalbers called the meeting to order at 1:30 PM.

Councillor Whiting declared a conflict with item 6.5.1.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

• Motion No. 452-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That the Agenda dated December 11, 2023 be approved.

  CARRIED

4.

Approval of the Previous Meeting Minutes

• Motion No. 453-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  ​That the Regular Council Minutes dated November 20, 2023 be approved.

  CARRIED

5.

Business Arising from the Minutes

6.

New Business; Department Reports

6.1

City Manager's Office

6.1.1

Startup Lloydminster Agreement

• Motion No. 454-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council authorize the City to enter a three (3) year agreement with Startup Lloydminster (Lloydminster and Region Incubator Board) at a cost of $127,500 in 2024 and $115,000 in both 2025 and 2026. Additionally, that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED

6.1.2

Proposed Listing Price Amendment - Hill Industrial 7-3 and Parkview 6-2 Redesigned Lots

• Motion No. 455-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Marin

   That Council approve the amended listing prices for Hill Industrial Phase 7 Stage 3 as per the attached listing price sheet. 

  CARRIED
• Motion No. 456-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council approve the amended listing price for Lots 87-97, Block 22, Plan 232 1339 in Parkview Estates Phase 6 Stage 2 as per the attached listing price sheet.

  CARRIED

6.1.3

Proposed Listing Pricing for Commercial Sites in the Lloydminster Recreation and Event Area

• Motion No. 457-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council approve the listing price of $675,000 per acre for the commercial sites within the Lloydminster Recreation and Event Area.

  CARRIED

6.2

Office of the City Clerk

6.2.1

2024 Proclamation Requests

• Motion No. 458-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That Council proclaim the following:

  • Lloyd Ex Fair Week from July 10 - 13, 2024;
  • Saskatchewan Summer Games Week from July 21 - 27, 2024;
  • New Lloydminster Nissan CPCA Finals Week from August 14 - 18, 2024;
  • Veterans’ Week from November 5 - 11, 2024.
  CARRIED

6.2.2

Neighborhood Sign – Aurora Neighborhood

• Motion No. 459-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council allow Land Division to enter into a Licence of Occupation Agreement with the City of Lloydminster for a neighborhood sign in Aurora Residential neighborhood.

  CARRIED

6.3

Chief Financial Officer

6.3.1

Declaration of Eligibility – Saskatchewan Municipal Revenue Sharing Grant for 2024-2025

• Motion No. 460-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council confirm that the City of Lloydminster meet the eligibility requirements to receive the Saskatchewan Municipal Revenue Sharing Grant for 2024-2025.

  CARRIED

6.3.2

2023 Inactive Utility Accounts Deemed Uncollectible

• Motion No. 461-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council approve an adjustment to bad debt expense for 23 utility accounts totaling $1,704.10, as per the attached list of inactive utility accounts deemed uncollectible.

  CARRIED

6.3.3

Asset Disposal Policy 134-14

• Motion No. 462-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Marin

  That Council approve Asset Disposal Policy 134-14.

  CARRIED

6.4

Community Development Services

6.4.1

Old Minster Log Church Restoration Project

• Motion No. 463-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council authorize Administration to enter into a Partnership Agreement with Richard Larsen Barr Colony Foundation and allocate all funds raised through the partnership to the Old Minster Log Church Restoration Project.

  CARRIED
• Motion No. 464-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That the December 11, 2023 Regular Council Meeting recess for a short break at 2:53 pm.

  CARRIED

6.4.2

The Olive Tree Homebase Funding Request

• Motion No. 465-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council postpone the Olive Tree funding request until the completion of the Housing Needs Assessment and Strategy. 

  CARRIED

6.4.3

Saskatchewan Housing Corporation 2022 Settlement Municipal Share

• Motion No. 466-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That Council approve the request to transfer $14,975.01 from the Social Services and Cemetery Operations Reserve 1-500-550-34150 to the Saskatchewan Housing Corporation to cover the unbudgeted portion of the City’s five percent (5%) share of the operating loss for 2022.

  CARRIED

6.4.4

Cenovus Energy Hub Request for Additional Funding

• Motion No. 467-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council approve the revised project budget for Cenovus Energy Hub Project No. 2074008 (formerly Lloydminster Place) in the amount of $98,637,719 excluding GST with a contingency of $2,668,457 excluding GST, to be funded by multiple revenue sources including reserves, grants, and additional borrowing.  

  CARRIED
• Motion No. 468-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council approve the amendment of the PCL Construction Management Inc. contract value in the amount of $86,665,315 excluding GST to be funded from Capital Project No. 2074008 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED
• Motion No. 469-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That the December 11, 2023 Regular Council Meeting recess for a short break at 4:46 pm.

   

  CARRIED

6.4.5

Vic Juba Funding Agreement 2024-2026

• Motion No. 470-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council authorize Administration to enter into a Funding Agreement with Vic Juba Community Theatre at a cost of $250,000 for 2024 and a 5% increase annually, pending operational budget approval, to be paid over a three-year term commencing January 1, 2024, and ending December 31, 2026, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED
• Motion No. 471-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council authorize Administration to provide the Vic Juba Community Theatre with $50,000 for a Project Coordinator role to be funded in 2024 on a one-year term with the option to extend for an additional six months at a cost of $25,000, as outlined in the three-year Funding Agreement for 2024-2026.

  CARRIED
• Motion No. 472-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council approve the allocation of $107,390 from the Recreation & Culture Operating Reserve 1-700-740-34170 to fund the 2024 costs of the Funding Agreement.

  CARRIED

6.4.6

Lloydminster Golf & Curling Centre Interim Restaurant Lease

• Motion No. 473-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council authorize Administration to enter into an interim lease agreement with the Lloydminster Curling Club for food and beverage services within the Lloydminster Golf & Curling Centre at no cost for the 2023-2024 curling season. 

  CARRIED

6.5

Chief of Staff

6.5.1

Standing Offer Agreement for Photography

• Motion No. 474-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council approve entering into a standing offer agreement with Videre Images for photography services, up to a maximum of $15,000 for the year 2024.

  CARRIED

6.6

Operations

6.6.1

Bud Miller All Seasons Park Master Plan

• Motion No. 475-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That Council adopt the Bud Miller all Seasons Park Master Plan as presented.

  CARRIED

7.

Bylaws

7.1

Bylaw No. 36-2023 Cemetery Management Bylaw Amendment

• Motion No. 476-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council grant first reading to Bylaw No. 36-2023, a Bylaw to Amend Bylaw No. 18-2022, Cemetery Management Bylaw.

  CARRIED

7.2

Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw

• Motion No. 477-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council grant second reading to Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw.

  CARRIED
• Motion No. 478-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council grant third and final reading to Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw.

  CARRIED

7.3

Bylaw No. 28-2023 Fees and Charges Bylaw

• Motion No. 479-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council grant second reading to Bylaw No. 28-2023 Fees and Charges Bylaw.

  CARRIED
• Motion No. 480-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That Council grant third and final reading to Bylaw No. 28-2023 Fees and Charges Bylaw.

  CARRIED

7.4

Bylaw No. 26-2023 Business Licence Bylaw

• Motion No. 481-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council grant second reading to Bylaw No. 26-2023, Business Licence Bylaw.

  CARRIED
• Motion No. 482-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council grant third and final reading to Bylaw No. 26-2023, Business Licence Bylaw.

  CARRIED

7.5

Bylaw No. 31-2023 Repealing Bylaw

• Motion No. 483-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That Council grant second reading to Bylaw No. 31-2023 Repealing Bylaw.

  CARRIED
• Motion No. 484-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That Council grant third and final reading to Bylaw No. 31-2023 Repealing Bylaw.

  CARRIED

7.6

Bylaw No. 32-2023 Repealing Bylaw – Road Closures

• Motion No. 485-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council grant second reading to Bylaw No. 32-2023 Repealing Bylaw – Road Closures.

  CARRIED
• Motion No. 486-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Marin

  That Council grant third and final reading to Bylaw No. 32-2023 Repealing Bylaw – Road Closures.

  CARRIED

7.7

Bylaw No. 35-2023 Council Code of Ethics Bylaw

• Motion No. 487-2023
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council grant first reading to Bylaw No. 35-2023 Council Code of Ethics Bylaw.

  CARRIED

8.

Mayor/Councillor Reports

8.1

Mayor Report for December 8, 2023

Mayor Aalbers spoke to the items listed on the Mayor's report attached to the agenda package. 

9.

Any Other Matters

Mayor Aalbers will be attending the City of Saskatoon GPC meeting December 12, 2023 with the Mayor's of Yorkton, Warman and North Battleford to speak to the Via Rail proposal to move the Via rail to the Prairie North CN line. 

10.

Inquiries from the Media

The media requested to speak with Mayor Aalbers.

• Motion No. 488-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That the December 11, 2023 Regular Council Meeting recess for a short break at 5:52 PM.

  CARRIED

11.

In Camera Session

The media interviews were conducted and then the December 11, 2023 Regular Council Meeting reconvened at 6:07 PM.

• Motion No. 489-2023
  Moved By: Councillor Fagnan
  Seconded By: Councillor Whiting

  That the December 11, 2023 Regular Council Meeting go into a closed session as per LAFOIP Section 16(1)(a) at 6:08 PM.

   

   

  CARRIED
• Motion No. 490-2023
  Moved By: Councillor Whiting
  Seconded By: Councillor Fagnan

  That the December 11, 2023 Regular Council Meeting resume open session at 6:38 PM.

  CARRIED

12.

Adjournment

• Motion No. 491-2023
  Moved By: Councillor Marin

  ​That the December 11, 2023 Regular Council Meeting be adjourned at 6:39 PM.

  CARRIED