CITY OF LLOYDMINSTER
Regular Council - AGENDA

Meeting #:

Date:

Monday, December 11, 2023

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

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1.

Call to Order and Silent Moment of Personal Reflection

The City of Lloydminster and the Council of Lloydminster would like to acknowledge that the chambers in which we are holding today's meeting is situated on Treaty 6 territory, traditional lands of First Nations and Métis people.

We will now pause for a silent moment of personal reflection.

Reminder, all members of Council are obligated to declare a conflict of interest OR a financial interest (as per S. 133 of the Lloydminster Charter) regarding any item on the agenda.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

• That the Agenda dated December 11, 2023 be approved.

4.

Approval of the Previous Meeting Minutes

• ​That the Regular Council Minutes dated November 20, 2023 be approved.

5.

Business Arising from the Minutes

6.

New Business; Department Reports

6.1

City Manager's Office

6.1.1

Startup Lloydminster Agreement

Presented By: Katlin Ducherer

• That Council authorize the City to enter a three (3) year agreement with Startup Lloydminster (Lloydminster and Region Incubator Board) at a cost of $127,500 in 2024 and $115,000 in both 2025 and 2026. Additionally, that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

6.1.2

Proposed Listing Price Amendment - Hill Industrial 7-3 and Parkview 6-2 Redesigned Lots

Presented By: Katlin Ducherer

•  That Council approve the amended listing prices for Hill Industrial Phase 7 Stage 3 as per the attached listing price sheet. 

• That Council approve the amended listing price for Lots 87-97, Block 22, Plan 232 1339 in Parkview Estates Phase 6 Stage 2 as per the attached listing price sheet.

6.1.3

Proposed Listing Pricing for Commercial Sites in the Lloydminster Recreation and Event Area

Presented By: Katlin Ducherer

• That Council approve the listing price of $675,000 per acre for the commercial sites within the Lloydminster Recreation and Event Area.

6.2

Office of the City Clerk

6.2.1

2024 Proclamation Requests

Presented By: Shannon Rowan

• That Council proclaim the following:

  • Lloyd Ex Fair Week from July 10 - 13, 2024;
  • Saskatchewan Summer Games Week from July 21 - 27, 2024;
  • New Lloydminster Nissan CPCA Finals Week from August 14 - 18, 2024;
  • Veterans’ Week from November 5 - 11, 2024.

6.2.2

Neighborhood Sign – Aurora Neighborhood

Presented By: Marilyn Lavoie

• That Council allow Land Division to enter into a Licence of Occupation Agreement with the City of Lloydminster for a neighborhood sign in Aurora Residential neighborhood.

6.3

Chief Financial Officer

6.3.1

Declaration of Eligibility – Saskatchewan Municipal Revenue Sharing Grant for 2024-2025

Presented By: Denise MacDonald

• That Council confirm that the City of Lloydminster meet the eligibility requirements to receive the Saskatchewan Municipal Revenue Sharing Grant for 2024-2025.

6.3.2

2023 Inactive Utility Accounts Deemed Uncollectible

Presented By: Adèle Wakaruk

• That Council approve an adjustment to bad debt expense for 23 utility accounts totaling $1,704.10, as per the attached list of inactive utility accounts deemed uncollectible.

6.3.3

Asset Disposal Policy 134-14

Presented By: Adèle Wakaruk

• That Council approve Asset Disposal Policy 134-14.

6.4

Community Development Services

6.4.1

Old Minster Log Church Restoration Project

Presented By: Don Bowey

• That Council authorize Administration to enter into a Partnership Agreement with Richard Larsen Barr Colony Foundation and allocate all funds raised through the partnership to the Old Minster Log Church Restoration Project.

• That the December 11, 2023 Regular Council Meeting recess for a short break at 2:53 pm.

6.4.2

The Olive Tree Homebase Funding Request

Presented By: Patrick Lancaster

• That Council postpone the Olive Tree funding request until the completion of the Housing Needs Assessment and Strategy. 

6.4.3

Saskatchewan Housing Corporation 2022 Settlement Municipal Share

Presented By: Patrick Lancaster

• That Council approve the request to transfer $14,975.01 from the Social Services and Cemetery Operations Reserve 1-500-550-34150 to the Saskatchewan Housing Corporation to cover the unbudgeted portion of the City’s five percent (5%) share of the operating loss for 2022.

6.4.4

Cenovus Energy Hub Request for Additional Funding

Presented By: Tracy Simpson

• That Council approve the revised project budget for Cenovus Energy Hub Project No. 2074008 (formerly Lloydminster Place) in the amount of $98,637,719 excluding GST with a contingency of $2,668,457 excluding GST, to be funded by multiple revenue sources including reserves, grants, and additional borrowing.  

• That Council approve the amendment of the PCL Construction Management Inc. contract value in the amount of $86,665,315 excluding GST to be funded from Capital Project No. 2074008 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

• That the December 11, 2023 Regular Council Meeting recess for a short break at 4:46 pm.

   

6.4.5

Vic Juba Funding Agreement 2024-2026

Presented By: Tracy Simpson

• That Council authorize Administration to enter into a Funding Agreement with Vic Juba Community Theatre at a cost of $250,000 for 2024 and a 5% increase annually, pending operational budget approval, to be paid over a three-year term commencing January 1, 2024, and ending December 31, 2026, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

• That Council authorize Administration to provide the Vic Juba Community Theatre with $50,000 for a Project Coordinator role to be funded in 2024 on a one-year term with the option to extend for an additional six months at a cost of $25,000, as outlined in the three-year Funding Agreement for 2024-2026.

• That Council approve the allocation of $107,390 from the Recreation & Culture Operating Reserve 1-700-740-34170 to fund the 2024 costs of the Funding Agreement.

6.4.6

Lloydminster Golf & Curling Centre Interim Restaurant Lease

Presented By: Joel Turcotte

• That Council authorize Administration to enter into an interim lease agreement with the Lloydminster Curling Club for food and beverage services within the Lloydminster Golf & Curling Centre at no cost for the 2023-2024 curling season. 

6.5

Chief of Staff

6.5.1

Standing Offer Agreement for Photography

Presented By: Leo Pare

• That Council approve entering into a standing offer agreement with Videre Images for photography services, up to a maximum of $15,000 for the year 2024.

6.6

Operations

6.6.1

Bud Miller All Seasons Park Master Plan

Presented By: Jordan Newton

• That Council adopt the Bud Miller all Seasons Park Master Plan as presented.

7.

Bylaws

7.1

Bylaw No. 36-2023 Cemetery Management Bylaw Amendment

Presented By: Jordan Newton

• That Council grant first reading to Bylaw No. 36-2023, a Bylaw to Amend Bylaw No. 18-2022, Cemetery Management Bylaw.

7.2

Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw

Presented By: Dave Henning

• That Council grant second reading to Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw.

• That Council grant third and final reading to Bylaw No. 33-2023 Lloydminster Airport Operation and Management Bylaw.

7.3

Bylaw No. 28-2023 Fees and Charges Bylaw

Presented By: Shannon Rowan

• That Council grant second reading to Bylaw No. 28-2023 Fees and Charges Bylaw.

• That Council grant third and final reading to Bylaw No. 28-2023 Fees and Charges Bylaw.

7.4

Bylaw No. 26-2023 Business Licence Bylaw

Presented By: Ryan Hill

• That Council grant second reading to Bylaw No. 26-2023, Business Licence Bylaw.

• That Council grant third and final reading to Bylaw No. 26-2023, Business Licence Bylaw.

7.5

Bylaw No. 31-2023 Repealing Bylaw

Presented By: Shannon Rowan

• That Council grant second reading to Bylaw No. 31-2023 Repealing Bylaw.

• That Council grant third and final reading to Bylaw No. 31-2023 Repealing Bylaw.

7.6

Bylaw No. 32-2023 Repealing Bylaw – Road Closures

Presented By: Shannon Rowan

• That Council grant second reading to Bylaw No. 32-2023 Repealing Bylaw – Road Closures.

• That Council grant third and final reading to Bylaw No. 32-2023 Repealing Bylaw – Road Closures.

7.7

Bylaw No. 35-2023 Council Code of Ethics Bylaw

Presented By: Shannon Rowan

• That Council grant first reading to Bylaw No. 35-2023 Council Code of Ethics Bylaw.

8.

Mayor/Councillor Reports

8.1

Mayor Report for December 8, 2023

9.

Any Other Matters

10.

Inquiries from the Media

• That the December 11, 2023 Regular Council Meeting recess for a short break at 5:52 PM.

11.

In Camera Session

• That the December 11, 2023 Regular Council Meeting go into a closed session as per LAFOIP Section ________ at ___ PM.

  That the December 11, 2023 Regular Council Meeting resume open session at ___ PM.

   

11.1

Policy Options/Advice (Section 16(1)(a) of LAFOIP)

12.

Adjournment

• ​That the December 11, 2023 Regular Council Meeting be adjourned at _____ PM.