City of Lloydminster

Minutes of a Regular Council Meeting

Meeting #:

Date:

Monday, December 16, 2024

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

Members Present

• Mayor Gerald Aalbers
• Councillor Michele Charles Gustafson
• Councillor David Lopez
• Councillor Jim Taylor
• Councillor Justin Vance
• Councillor Jason Whiting

Members Absent

• Councillor Michael Diachuk

Staff Present

• Dion Pollard, City Manager
• Marilyn Lavoie, Interim City Clerk
• Tracy Simpson, Executive Manager, Community Development Services
• Don Stang, Executive Manager Operations
• Marie Pretty, Chief of Staff
• Adele Wakaruk
• Leo Pare, Director Communications
• Shannon Rowan, Legislative Services Coordinator
• Kylie Chupa, Legislative Services Admin

Others Present

• Catherine Cusi, Executive Assistant, Corporate Services

  Dave Henning, Director of Transportation Services

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1.

Call to Order and Silent Moment of Personal Reflection

Mayor Aalbers called the meeting to order at 1:30 PM.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

Councillor Whiting will be declaring a conflict of interest on Item 8.5.1. 

• Motion No. 345-2024
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That the Agenda dated December 16, 2024 be approved.

  CARRIED

4.

Approval of the Previous Meeting Minutes

• Motion No. 346-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Taylor

  ​That the Regular Council Minutes dated November 25, 2024 be approved.

  CARRIED

5.

Business Arising from the Minutes

6.

Public Presentations/Acknowledgements

8.

New Business; Department Reports

8.1

City Manager's Office

8.1.1

2025 Deputy Mayor Schedule & Council Committee Appointments

• Motion No. 347-2024
  Moved By: Councillor Taylor
  Seconded By: Councillor Whiting

  That Council approve the 2025 Deputy Mayor Schedule and Council Committee Appointments as presented.

  CARRIED

8.2

Corporate Services

8.2.1

2024 Inactive Utility Accounts Deemed Uncollectible

• Motion No. 348-2024
  Moved By: Councillor Vance
  Seconded By: Councillor Whiting

  That Council approve an adjustment to bad debt expense for 56 utility accounts totaling $9,177.25, as outlined in Schedule A, which lists inactive utility accounts deemed uncollectible.

  CARRIED

8.2.2

Declaration of Eligibility – Saskatchewan Municipal Revenue Sharing Grant for 2025 - 2026

• Motion No. 349-2024
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council confirm that the City of Lloydminster meets the eligibility requirements to receive the Saskatchewan Municipal Revenue Sharing Grant for 2025 – 2026.

  CARRIED
• Motion No. 350-2024
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council authorize Administration to sign the Declaration of Eligibility and submit it to the Ministry of Government Relations.

  CARRIED

8.3

Community Development Services

8.3.1

Transfer to Taxes 503 Orders

• Motion No. 351-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Vance

  That Council approve the outstanding property cleanup invoice amounts from 2024 as presented to be transferred to the 2025 tax roll of the affected property owner.

  CARRIED

7.

Public Hearing

Mayor Aalbers declared the Public Hearing for Bylaw No. 12-2024, open at 2:01 PM.

No members of the public were in attendance to speak at the Public Hearing.

The Public Hearing closed at 2:02 PM.

8.

New Business; Department Reports

8.3

Community Development Services

8.3.2

Social Policy Framework Leadership Team Appointments

• Motion No. 352-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Whiting

  That Council approve the appointment of Dr. Mandiangu Nsungu to the Social Policy Framework Leadership Team for a term expiring July 1, 2026.

  CARRIED

8.3.3

Vic Juba Community Theatre Funding Request

• Motion No. 353-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Taylor

  That Council approve Administration to amend the funding agreement with the Vic Juba Community Theatre regarding the Project Coordinator position dated December 15, 2023, to be extended for an additional (6) six months. In addition, that $25,000 be allocated from the Recreation & Culture Operating Reserve (1-700-740-34170), and that Administration be authorized to sign and seal all necessary documents.

  CARRIED

8.3.4

Safe and Healthy Communities Grant 2025 Allocations

• Motion No. 354-2024
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council approve the 2025 Safe and Healthy Communities Grant allocation of $23,250 as follows:

  1. Lloydminster Area Drug Strategy for Cessation and Buyback - $6,750;
  2. Lloydminster Area Drug Strategy for An Influential Generation - $6,500;
  3. Lloydminster Interval Home for Luvin’ my Life - $10,000.
  CARRIED

8.3.5

Lloydminster Curling Club Agreement

• Motion No. 355-2024
  Moved By: Councillor Taylor
  Seconded By: Councillor Charles Gustafson

  That Council direct Administration to enter into a Facility Use Agreement with Lloydminster Curling Club for a term of five (5) years starting September 20, 2024, expiring March 30, 2029. In addition, that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED

8.3.6

Cold Weather Response Plan Funding Request

• Motion No. 356-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Charles Gustafson

  That Council commit $99,950 from the Resiliency Reserve (1-100-130-36112) to Community Programs Operating Job 55100 for the implementation of a cold weather response plan.

  CARRIED

8.5

Chief of Staff

8.5.1

Standing Offer Agreement for Photography

Councillor Whiting left Council Chambers at 3:05 PM. 

• Motion No. 357-2024
  Moved By: Councillor Taylor
  Seconded By: Councillor Vance

  That Council approve the continuation of the standing offer agreement with Videre Images for photography services, up to a maximum of $15,000 for the year 2025.

  CARRIED
• Motion No. 358-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Lopez

  That the December 16, 2024 Regular Council Meeting recess for a short break at 3:05 PM. 

   

  The December 16, 2024 Regular Council Meeting reconvened at 3:23 PM with all members in attendance. 

  CARRIED

9.

Bylaws

9.1

Bylaw No. 11–2024 Fees and Charges Bylaw

• Motion No. 359-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Vance

  That Council grant second reading to Bylaw No. 11-2024 Fees and Charges Bylaw.

  CARRIED
• Motion No. 360-2024
  Moved By: Councillor Charles Gustafson
  Seconded By: Councillor Vance

  That Council grant third and final reading to Bylaw No. 11-2024 Fees and Charges Bylaw.

  CARRIED

9.2

Bylaw No. 12-2024 Land Use Bylaw Map Amendment, Redistricting from UT-Urban Transition to R1-Single Detached Residential District, PU-Public Utility District and RD-Recreation District

• Motion No. 361-2024
  Moved By: Councillor Vance
  Seconded By: Councillor Whiting

  That Council grant second reading to Bylaw No. 12-2024, a bylaw to amend the Land Use Map, being Part IV to Bylaw No. 5-2016 as presented.

  CARRIED
• Motion No. 362-2024
  Moved By: Councillor Vance
  Seconded By: Councillor Whiting

  That Council grant third and final reading to Bylaw No. 12-2024, a bylaw to amend the Land Use Map, being Part IV to Bylaw No. 5-2016 as presented.

  CARRIED

10.

Mayor/Councillor Reports

10.1

Mayor Report as of December 13, 2024

11.

Any Other Matters

12.

Inquiries from the Media

The media requested to speak with Mayor Aalbers.

• Motion No. 363-2024
  Moved By: Councillor Vance
  Seconded By: Councillor Charles Gustafson

  That the December 16, 2024 Regular Council Meeting recess for a short break at 3:42 PM.

  CARRIED

13.

In Camera Session

The media interviews were conducted and then the December 16, 2024 Regular Council Meeting reconvened at 3:51 PM.

• Motion No. 364-2024
  Moved By: Councillor Vance
  Seconded By: Councillor Charles Gustafson

  That the December 16, 2024 Regular Council Meeting go into a closed session as per LAFOIP Section 16(1)(a) at 3:51 PM.

  CARRIED
• Motion No. 365-2024
  Moved By: Councillor Lopez
  Seconded By: Councillor Taylor

  That the December 16, 2024 Regular Council Meeting resume open session at 5:04 PM.

  CARRIED

14.

Adjournment

• Motion No. 366-2024
  Moved By: Councillor Vance

  ​That the December 16, 2024 Regular Council Meeting be adjourned at 5:04 PM.

  CARRIED