City of Lloydminster

Minutes of a Governance and Priorities Meeting

Meeting #:

Date:

Monday, January 15, 2024

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

Members Present

• Mayor Gerald Aalbers
• Councillor Michael Diachuk
• Councillor Glenn Fagnan
• Councillor Lorelee Marin
• Councillor Jonathan Torresan
• Councillor Jason Whiting

Staff Present

• Dion Pollard, City Manager
• Doug Rodwell, City Clerk
• Denise MacDonald, Chief Financial Officer
• Tracy Simpson, Executive Manager, Community Development Services
• Don Stang, Executive Manager Operations
• Wendy Leaman, Executive Coordinator
• Leo Pare, Director Communications
• Marilyn Lavoie, Manager Legislative Services
• Shannon Rowan, Legislative Services Coordinator
• Kirsten DeSchover, Legislative Services Admin

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1.

Call to Order and Silent Moment of Personal Reflection

Mayor Aalbers called the meeting to order at 1:30 PM.

2.

Approval of the Agenda

• Motion No. 1-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Diachuk

  That the Agenda dated January 15, 2024 be approved.

  CARRIED

3.

Approval of the Previous Meeting Minutes 

• Motion No. 2-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Torresan

  That the Governance and Priorities Committee Minutes dated December 4, 2023 be approved.

  CARRIED

4.

Administration Presentations

4.1

Indigenous Cultural Protocol

Administration provided the Committee with an update on the Indigenous Cultural Protocol.

4.2

Downtown Façade and Building Improvement Program

The Committee was provided with the Downtown Facade and Building Improvement Program update.

4.3

Weaver Park Campground Caretaker

Administration provided the Committee with an update on the Weaver Park Campground Caretaker.

4.4

2023 Q4 Procurement Report

The Committee was provided with the 2023 Quater 4 Procurement Report update.

4.5

2023 Q4 Governance Documents Update

Administration provided the Committee with an update on the 2023 Quarter 4 Governance Documents.

4.6

Cenovus Energy Hub Update January 2024

The Committee was provided with the January 2024 Cenovus Energy Hub update.

4.7

Grant Funding Agreement – Border Paws

Administration provided the Committee with an update on the Grant Funding Agreement with Border Paws.

5.

Governance and Priorities Matters

5.1

50 Avenue (Highway 17) and 67 Street Intersection Improvements – Speed Limit Changes

Administration provided the Committee with the amendment to Bylaw No. 05-2021.

5.2

Draft Landfill Tipping Fee Exemption Policy

The Committee was provided with the Draft Landfill Tipping Fee Exemption Policy. 

Councillor Torresan returned to the meeting at 2:55 pm.

5.3

Draft Recreation and Cultural Services Fees Policy 

Administration provided the Committee with the Draft Recreation and Cultural Services Fees Policy.

5.4

Draft Accounts Receivable Policy

The Committee was provided with the Draft Accounts Receivable Policy.

6.

Inquiries from the Media

Media requested to speak with Mayor Aalbers

• Motion No. 3-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Diachuk

  That the January 15, 2024 Governance and Priorities Committee recess for a short break at 3:35 PM.

  CARRIED

7.

In Camera Session

The media interviews were conducted and then the January 15, 2024 Governance & Priorities Committee Meeting reconvened at 3:49 PM.

• Motion No. 4-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Whiting

  That the January 15, 2024 Governance and Priorities Committee Meeting go into a closed session as per LAFOIP Section 16(1)(a) at 3:50 pm.

  CARRIED
• Motion No. 5-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Marin

  That the January 15, 2024 Governance and Priorities Committee Meeting resume open session at 5:02 pm.

  CARRIED

8.

Adjournment

• Motion No. 6-2024
  Moved By: Councillor Torresan

  That the January 15, 2024 Governance and Priorities Committee Meeting be adjourned at 5:03 pm.

  CARRIED