CITY OF LLOYDMINSTER
Regular Council - AGENDA

Meeting #:

Date:

Monday, February 05, 2024

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

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1.

Call to Order and Silent Moment of Personal Reflection

The City of Lloydminster and the Council of Lloydminster would like to acknowledge that the chambers in which we are holding today's meeting is situated on Treaty 6 territory, traditional lands of First Nations and Métis people.

We will now pause for a silent moment of personal reflection.

Reminder, all members of Council are obligated to declare a conflict of interest OR a financial interest (as per S. 133 of The Lloydminster Charter) regarding any item on the agenda.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

• That the Agenda dated February 5, 2024 be approved.

4.

Approval of the Previous Meeting Minutes

• ​That the Regular Council Minutes dated January 22, 2024 be approved.

5.

Business Arising from the Minutes

6.

New Business; Department Reports

6.1

City Manager's Office

6.2

Office of the City Clerk

6.2.1

Border Paws Animal Shelter Society – Grant Funding Agreement

Presented By: Cherie Hawes

• That Council approve the three (3) year Grant Funding Agreement with Border Paws Animal Shelter Society in the amount of $243,577.00 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

6.3

Chief Financial Officer

6.3.1

Operating and Capital Carryforward

Presented By: Denise MacDonald

• That Council approve the attached list of operating and capital carryforward projects to be completed in the 2024 budget year for the combined total amount of $54,746,440.

6.4

Community Development Services

6.4.1

Public Art Committee Proposal – Into the Mystic

Presented By: Don Bowey

• That Council approve the Public Art Committee proposal named ‘Into the Mystic’ by Mick Classen and that Council approve the transfer of $21,300 be allocated from the Public Art Capital Reserve #1-700-740-36115 to fund the project.

6.4.2

Lloydminster & District Co-op Sponsorship Agreement

Presented By: Joel Turcotte

• That Council authorize City Administration to enter into a ten (10) year Sponsorship Agreement with Lloydminster & District Co-op Ltd. for the naming rights of the community arena within the Cenovus Energy Hub event facility, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

6.4.3

2024-2025 Saskatchewan Lotteries Community Grant Allocations

Presented By: Patrick Lancaster

• That Council approve the following recommended Saskatchewan Lotteries Community Grant Allocations totaling $86,454.00 and authorize the Community Services Advisory Committee to reallocate any unused or returned grant funds:

  1. $4,825.50 to the Lloydminster and District Centennial Commemorative Association Inc. for Saving and Sharing the Midwest’s Televised History (Phase 11);
  2. $5,570.00 to the Libbie Young Centre Inc. for the Summer Recreation Program;
  3. $6,152.50 to the Focus Society for Support Services for Invest in Our Youth;
  4. $5,000.00 to Catholic Social Services – Gateway for Newcomers for Summergration;
  5. $10,000.00 to Special Olympics Lloydminster for Special Olympics Lloydminster;
  6. $500.00 to the Lloydminster & Area Brain Injury Society for Brain Fit;
  7. $10,000.00 to the Lloydminster Interval Home Society for LCYC Sport and Recreation Program;
  8. $10,000.00 to Inclusion Lloydminster for the Recreation Liaison;
  9. $9,000.00 to Lloydminster Roman Catholic Separate School Division #89 for Youth Sports & Free Family Physical Activity events;
  10. $5,000.00 to the Lloydminster Area Drug Strategy for RCMP Youth Camp;
  11. $4,500.00 to the Heart of Treaty 6 for the 2024 Interschool Powwow;
  12. $5,000.00 to Border Rage Lacrosse for Senior Lacrosse;
  13. $5,000.00 to the Lloydminster Public Library for The Library Loves Lego;
  14. $5,906.00 to Big Brothers Big Sisters for Kids Klub Summer.

6.5

Operations

6.5.1

Fire Truck Replacement – Sourcewell Purchase and Contract Award

Presented By: Dave Henning

• That Council approve the use of Sourcewell Cooperative Purchasing Advantages to assist Administration with the purchase of the Fire Truck Replacement (Capital Project No.:2423002).

• That Council approve Administration to commit $55,000 from the Equipment Fleet Reserve (Account No.:1-300-312-37111) to the Capital Budget Project No. 2423002.

• That Council approve the City enter into an Agreement with Commercial Emergency Equipment Co. of Regina, SK to secure one (1) 2024 Pierce Maxi Saber Pumper Fire Truck up to a maximum purchase price of $1,030,000 (exclusive of equipment), plus applicable taxes, to be allocated from the 2024 Capital Project No. 2423002. In addition, that Council approve Administration be authorized to sign and seal all necessary documents.

6.5.2

Landfill Tipping Fee Exemption Policy No. 430-01

Presented By: Karen Dela Rosa

• That Council approve Landfill Tipping Fee Exemption Policy No. 430-01 as presented.

• That Council repeal Landfill Tipping Fee Exemption Policy No. 002-2015.

6.5.3

Wastewater Treatment Facility Lagoon Desludging – Award

Presented By: Karen Dela Rosa

• That Council approve Administration commit, in 2024, $1,000,000 from the Environmental Services Capital Reserve (No.:1-400-410-35140) to Capital Budget Project No.2442101. In addition, that Council approve Administration commit, in 2025, $1,906,680 from the Environmental Services Capital Reserve (No.:1-400-410-35410) to Capital Budget Project No.:2442101.

• That Council award the proposal from Lambourne Environmental Ltd. of Red Deer, AB to contract services for desludging and disposal of sludge for Cells 2 and 3 in the amount of $2,962,330, excluding GST, with a contingency allowance of 15% in the amount of $444,350, excluding GST, to be allocated from the Capital Budget Project No.:2442101 and that the project be phased over two (2) years ($1,500,000 in 2024 and $1,906,680 in 2025). In addition, that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

6.5.4

Water Treatment Plant – Hydrated Lime System - Contractor Award

Presented By: Karen Dela Rosa

• That Council approve Administration commit an additional $644,000 from the Environmental Services Capital Reserve (1-400-410-35140) to Capital Budget Project No.:1841108.

• That Council approve the award of the Water Treatment Plant – Hydrated Lime System Contractor to Alpha Construction Inc. of Morinville, AB, in the amount of $757,777, excluding GST, to be allocated from the Capital Budget Project No.: 1841108 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 10% in the amount of $75,777, excluding GST, to be allocated from the Capital Budget Project No.: 1841108.

• That Council approve the increase of the contract amount of ISL Engineering & Land Services Ltd. of Edmonton, AB, in the amount of $42,000 excluding GST, to be allocated from the Capital Budget Project No.: 1841108 and that the City Manager be authorized to sign all necessary documents associated with the Scope Change for Construction Inspection Support.

6.6

Chief of Staff

7.

Bylaws

7.1

Bylaw No. 01-2024 Fees and Charges Bylaw Amendment

Presented By: Shannon Rowan

• That Council grant first reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

• That Council grant second reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

• That Council grant unanimous consent to consider Bylaw No. 01-2024 Fees and Charges Bylaw Amendment for a third and final reading.

• That Council grant third and final reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

7.2

Bylaw No. 02-2024 Traffic Bylaw Amendment – Speed Zone Changes

Presented By: James Rogers, P. Eng.

• That Council grant second reading to Bylaw No. 02-2024 Traffic Bylaw Amendment - Speed Zone Changes.

• That Council grant third and final reading to Bylaw No. 02-2024 Traffic Bylaw Amendment - Speed Zone Changes.

8.

Mayor/Councillor Reports

9.

Any Other Matters

10.

Inquiries from the Media

11.

Adjournment

• ​That the February 5, 2024 Regular Council Meeting be adjourned at _____ PM.