City of Lloydminster

Minutes of a Regular Council Meeting

Meeting #:

Date:

Monday, March 10, 2025

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

Members Present

• Mayor Gerald Aalbers
• Councillor Michele Charles Gustafson
• Councillor Michael Diachuk
• Councillor David Lopez
• Councillor Jim Taylor
• Councillor Justin Vance
• Councillor Jason Whiting

Staff Present

• Dion Pollard, City Manager
• Tracy Simpson, Executive Manager, Community Development Services
• Don Stang, Executive Manager Operations
• Marie Pretty, Chief of Staff
• Wendy Leaman, Executive Coordinator
• Marilyn Lavoie, City Clerk
• Adele Wakaruk, Executive Manager, Corporate Services
• Shannon Rowan, Legislative Services Coordinator
• Misty Rogerson, Legislative Services Admin Support
• Hailey Stark, Legislative Services Admin

Others Present

• Nyah Foote - Communications Coordinator

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1.

Call to Order and Silent Moment of Personal Reflection

Mayor Aalbers called the meeting to order at 1:32 PM.

Councillor Whiting joined at 1:33 PM.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

• Motion No. 52-2025
  Moved By: Councillor Vance
  Seconded By: Councillor Charles Gustafson

  That the Agenda dated March 10, 2025 be approved.

  CARRIED

4.

Approval of the Previous Meeting Minutes

• Motion No. 53-2025
  Moved By: Councillor Vance
  Seconded By: Councillor Lopez

  ​That the Regular Council Meeting Minutes dated February 24, 2025 be approved.

  CARRIED

5.

Business Arising from the Minutes

6.

New Business; Department Reports

6.1

Corporate Services

6.1.1

Accounts Receivable Deemed Uncollectible

• Motion No. 54-2025
  Moved By: Councillor Vance
  Seconded By: Councillor Whiting

  That Council approve an adjustment to bad debt expense for thirteen (13) customer accounts totaling $38,593.22, as outlined in Schedule "A", which lists accounts receivable deemed uncollectable.

  CARRIED

6.1.2

City Manager Contingency Reserve Reallocation

• Motion No. 55-2025
  Moved By: Councillor Diachuk
  Seconded By: Councillor Taylor

  That Council approve replenishing the City Manager Contingency Reserve Account No. 1-100-131-36110 to a balance of $500,000 by reallocating reserve funds as outlined in Appendix “A”.

  CARRIED

6.1.3

2024 Year End Surplus Allocation

• Motion No. 56-2025
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council approve the overall operating surplus of $6,743,997 and capital surplus of $3,900,220 to be allocated as outlined in Appendix “A”. Additionally, that Council authorizes the City Manager and/or delegate to amend the amounts subject to audit adjustments.

  CARRIED

6.1.4

Subdivision Prepaid Improvement Reserve Reallocation

• Motion No. 57-2025
  Moved By: Councillor Taylor
  Seconded By: Councillor Charles Gustafson

  That Council approve the transfer of $2,065,380.73 from the Subdivision Prepaid Improvement Reserve (1-600-612-32150) to the Road Infrastructure Capital Reserve (1-300-320-37112) effective December 31, 2024.

  CARRIED

6.2

Operations

6.2.1

Purchase of Three (3) Street Sweepers – Contract Award

• Motion No. 58-2025
  Moved By: Councillor Vance
  Seconded By: Councillor Diachuk

  That Council award the contract for the purchase of three (3) Street Sweepers to Joe Johnson Equipment in the amount of $1,055,649, plus GST, inclusive of the trade in value of $117,000 for each of the existing three units. In addition, that Administration be authorized to sign and seal all necessary documents.

  CARRIED

6.2.2

Slip-in Sand Spreader and Tandem Truck Replacement Due to Fire Damages – Contract Award

Councillor Vance - left Chambers at 2:44 PM.

• Motion No. 59-2025
  Moved By: Councillor Whiting
  Seconded By: Councillor Charles Gustafson

  That Council approve Administration to commit $164,000 from the Equipment Fleet Reserve (Account No:1-300-312-37111) to Capital Project No.:2532062 - Slip-in Sand Spreader and that Council approve Administration to commit $346,000 from the Equipment Fleet Reserve (Account No:1-300-37111) to Capital Project No.: 2532063 - Tandem Truck.

  CARRIED
• Motion No. 60-2025
  Moved By: Councillor Whiting
  Seconded By: Councillor Vance

  That Council approve the award of the contract for the purchase of the Slip-in Sand Spreader to Superior North America, in the amount of $149,410, plus GST, with a contingency allowance of 9% in the amount of $13,447, excluding GST, to be allocated from Capital Budget Project No.:2532062. In addition, that Administration be authorized to sign and seal all necessary documents.

  CARRIED
• Motion No. 61-2025
  Moved By: Councillor Whiting
  Seconded By: Councillor Vance

  That Council approve the award of the contract for the purchase of the Tandem Truck to Velocity Truck Centre, in the amount of $313,850, plus GST, with a contingency allowance of 10% in the amount of $31,385, excluding GST, to be allocated from Capital Budget Project No.:2532063. In addition, that Administration be authorized to sign and seal all necessary documents.
• Motion No. 62-2025
  Moved By: Councillor Diachuk
  Seconded By: Councillor Lopez

  That the March 10, 2025 Regular Council Meeting recess for a short break at 2:45 PM.

   

  The March 10, 2025 Regular Councill Meeting resumed at 2:55 PM with all members in attendance.

  CARRIED

6.2.3

Survey Grade GPS Unit Replacement – Sole Source – Contract Award

• Motion No.63 -2025
  Moved By: Councillor Diachuk
  Seconded By: Councillor Vance

  That Council approve the Sole Source award of the Survey Grade GPS Unit Replacement to Cansel Survey Equipment Inc., in the amount of $53,727.40, excluding GST, to be allocated from Capital Budget Project No.: 2516317 and that Administration be authorized to sign and seal all necessary documents.

  CARRIED

6.2.4

Waste Management System Assessment – Integrated Waste Management Project – Landfill Operations

• Motion No. 64-2025
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council accept the Waste Management System Assessment, as presented.

  CARRIED
• Motion No. 65-2025
  Moved By: Councillor Lopez
  Seconded By: Councillor Whiting

  That Council direct Administration to proceed with Phase 2 of the Integrated Waste Management and Facility Master Plan Capital Project (No.:2143004) based on continuing to own and operate the Lloydminster Landfill.

  CARRIED

7.

Mayor/Councillor Reports

8.

Any Other Matters

9.

Inquiries from the Media

The media requested to speak with Mayor Aalbers.

• Motion No. 66-2025
  Moved By: Councillor Diachuk
  Seconded By: Councillor Vance

  That the March 10, 2025 Regular Council Meeting recess for a short break at 3:26 PM.

  CARRIED

10.

In Camera Session

The media interviews were conducted and then the March 10, 2025 Regular Council Meeting reconvened at 3:38 PM.

• Motion No. 67-2025
  Moved By: Councillor Whiting
  Seconded By: Councillor Taylor

  That the March 10, 2025 Regular Council Meeting go into a closed session as per LAFOIP Section 16(1)(a) at 3:38 PM.

  CARRIED
• Motion No. 68-2025
  Moved By: Councillor Vance
  Seconded By: Councillor Charles Gustafson

  That the March 10, 2025 Regular Council Meeting resume open session at 5:33 PM.

  CARRIED

11.

Adjournment

• Motion No. 69-2025
  Moved By: Councillor Taylor

  ​That the March 10, 2025 Regular Council Meeting be adjourned at 5:34 PM.

  CARRIED