City of Lloydminster

Minutes of a Regular Council Meeting

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Mayor Gerald Aalbers
  • Councillor Aaron Buckingham
  • Councillor Michael Diachuk
  • Councillor Glenn Fagnan
  • Councillor Lorelee Marin
  • Councillor Jonathan Torresan
  • Councillor Jason Whiting
Staff Present
  • Dion Pollard, City Manager
  • Doug Rodwell, City Clerk
  • Denise MacDonald, Chief Financial Officer
  • Tracy Simpson, Executive Manager, Community Development Services
  • Don Stang, Executive Manager Operations
  • Marie Pretty, Chief of Staff
  • Wendy Leaman, Executive Coordinator
  • Leo Pare, Director Communications
  • Marilyn Lavoie, Manager Legislative Services
  • Chelsie Green, Legislative Services Coordinator
  • Hailey Stark, Legislative Services Admin

1.
Call to Order and Silent Moment of Personal Reflection

 

Mayor Aalbers called the meeting to order at 1:30 PM.

2.
Additions/Deletions to the Agenda

 

3.
Approval of the Agenda

 
  • Motion No.:429-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Fagnan

    That the Agenda dated November 21, 2022 be approved.

    CARRIED

4.
Approval of the Previous Meeting Minutes

This item has attachments. 
1.Post-Meeting Minutes - Regular Council_Nov07_2022 - English.pdf
  • Motion No.:430-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Fagnan

    ​That the Regular Council Minutes dated November 7, 2022 be approved.

    CARRIED

5.
Business Arising from the Minutes

 

7.
New Business; Department Reports

 

7.2
Office of the City Clerk

 

7.2.1
2023 Meeting Schedule

This item has attachments. 
1.2023 Meeting Schedule.pdf
2.2023 Schedule.pdf
  • Motion No.: 431-2022
    Moved By:Councillor Diachuk
    Seconded By:Councillor Whiting

    That Council approve the 2023 Meeting Schedule as presented. Additionally, that the Robert’s Rules of Order Newly Revised 12th Edition be used by Council and Council Committees if the Lloydminster Charter or the Procedure Bylaw are silent on a matter.

    CARRIED

7.2.2
Recognition from Members of Council

This item has attachments. 
1.Recognition from Members of Council.pdf
2.Commendation for Bravery and Heroism - Levitsky.pdf
  • Motion No.: 432-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That Council approve the recognition of Mr. Travis Levitsky for his meritorious acts of bravery and heroism on the early morning of October 28, 2022.

    CARRIED

7.2.3
Transfer of Outstanding Clean-up Invoices to Taxes

This item has attachments. 
1.Transfer of Outstanding Clean Up Invoices to Taxes.pdf
2.2022 Outstanding Invoices Appendix A.pdf

Administration requested a friendly amendment to the motion of item 7.2.3 to state 2022 tax roll, and not 2023.

  • Motion No.: 433-2022
    Moved By:Councillor Fagnan
    Seconded By:Councillor Marin

    That Council approve the outstanding property clean-up invoice amounts from 2022 listed in Appendix “A” to be transferred to the 2023 tax roll of the affected property owner.

    CARRIED
  • Motion No.: 441-2022
    Moved By:Councillor Fagnan
    Seconded By:Councillor Marin

    That Council approve the outstanding property clean-up invoice amounts from 2022 listed in Appendix "A" be transferred to the 2022 tax roll of the affected property owner.

    CARRIED

7.3
Chief Financial Officer

 

7.3.1
Investing in Canada Infrastructure (ICIP) in Saskatchewan – Green Stream Grant Application for Wastewater Treatment Facility Lagoon Desludging

This item has attachments. 
1.Investing in Canada Infrastructure in Saskatchewan - Green Stream Grant Application for WWTF Lagoon Desludging.pdf
  • Motion No.: 434-2022
    Moved By:Councillor Torresan
    Seconded By:Councillor Buckingham

    That Council approve executing and submitting a full grant application to Saskatchewan Investing in Canada Infrastructure (ICIP) – Green Stream for the Wastewater Treatment Facility Lagoon Desludging project with the City of Lloydminster contribution estimated at $1,066,800 for the full duration of the agreement (2023 – 2024).

    CARRIED

7.3.2
2023 Operating and Capital Budget

This item has attachments. 
1.2023 Operating and Capital Budget.pdf
2.v2 Draft Budget 2023 - November 21, 2022.pdf
  • Motion No.: 435-2022
    Moved By:Councillor Torresan
    Seconded By:Councillor Diachuk

    That Council approve the 2023 Operating Budget with a total operating revenue of $66,536,158; with operating expenditures of $107,939,140 resulting in municipal taxation levy requirement of $41,402,982 (excluding amortization of $21,769,922) and the 2023 Capital Budget which has total capital revenues of $63,980,740 to support total costs of $63,980,740.

     

    CARRIED
  • Motion No.: 436-2022
    Moved By:Councillor Torresan
    Seconded By:Councillor Diachuk

    That Council accept in principle the ten (10) year capital plan.

    CARRIED

6.
Public Hearing

 

6.1
Bylaw No. 23-2022 Lloydminster Planning District Commission Official Community Plan Future Land Use Map Amendment 

 

Mayor Aalbers declared the Public Hearing for Bylaw No.: 23-2022 open at 2:00 PM. No members of the public were present to speak.

Mayor Aalbers declared the Public Hearing for Bylaw No.: 23-2022 closed at 2:02 PM.

6.2
Bylaw No. 25-2022 Text Amendment to Land Use Bylaw No. 5-2016 - C1

 

Mayor Aalbers declared the Public Hearing for Bylaw No.: 25-2022 open at 2:02 PM. No members of the public were present to speak.

Mayor Aalbers declared the Public Hearing for Bylaw No.: 25-2022 closed at 2:03 PM.

7.
New Business; Department Reports

  

7.4
Community Development Services

 

7.4.1
Lloydminster Public Library Board Appointment

This item has attachments. 
1.Lloydminster Public Library Appointment Amy Roper.pdf
2.20221103 Board Appointment Amy Roper.pdf
3.20221103 Board Appointment Kristine Knourek R.pdf
  • Motion No.: 437-2022
    Moved By:Councillor Marin
    Seconded By:Councillor Fagnan

    That Council approve the appointment of Amy Roper and Kristine Knourek for a (3) year term to the City of Lloydminster Library Board, ending December 31, 2025.

    CARRIED

7.4.2
Family and Community Support Services Grant Allocations 2023 Cycle

This item has attachments. 
1.FCSS Grant Allocations 2023 Cycle.pdf
2.CSAC Recommendation.pdf
  • Motion No.: 439-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Whiting

    That Council approve the 2023 Family and Community Support Services (FCSS) Grant allocation of $385,000 as follows:

    1. Big Brothers Big Sisters of Lloydminster for Mentoring Makes a Difference, $45,000;

    2. Catholic Social Services for Seniors Connections, $30,000;

    3. Inclusion Lloydminster for the Inclusive Community Initiative, $15,000;

    4. Lloydminster & Area Brain Injury Society (LABIS) for Establishing Connections, $5,000;

    5. Lloydminster Interval Home Society for the Family Violence Prevention Program, $30,000;

    6. Lloydminster Interval Home Society for the Lloydminster Community Youth Centre Outreach Program, $40,000;

    7. Lloydminster Native Friendship Centre for Engaging our People – Prevention/Intervention Program, $45,000;

    8. Midwest Family Connections for First Steps, $40,000;

    9. Midwest Family Connections for the Maternal Mental Health Initiative, $5,590;

    10. Residents in Recovery Society for the Family Recovery Program, $49,000;

    11. The Olive Tree Community Centre for Outreach Support Workers, $35,000;

    12. Walking Through Grief Society for Walking Through Grief Support, $15,410;

    13. Lloydminster Sexual Assault Services for Sexual Assault and Abuse Education, $30,000;
    CARRIED
  • Motion No.: 440-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That the November 21, 2022 Regular Council Meeting break for a short recess at 3:00 PM

    CARRIED

7.5
Operations

 

7.5.1
2023 – 2025 Wholesale Customer Potable Water Rate for Alberta Central East Water Corporation and Saskatchewan Water Corporation

This item has attachments. 
1.2023 - 2025 Wholesale Customer Water Rates for Alberta Central East Water Corporation and Saskatchewan Water Corporation.pdf

The meeting reconvened at 3:15 Pm with all members present.

  • Motion No.: 442-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Diachuk

    That Council approve and establish the 2023 to 2025 Wholesale Customer Potable Water Rate for Alberta Central East Water Corporation and Saskatchewan Water Corporation as outlined in the following table:

    Year

    Rate ($/m3)

    2023

    $ 1.41

    2024

    $ 1.48

    2025

    $ 1.55
    CARRIED

7.5.2
Lloydminster Golf and Curling Centre Office and Maintenance Shop – Consultant Award – Revision 1

This item has attachments. 
1.LGCC Office and Maintenance Shop - Consultant Award - Revision 1.pdf
  • Motion No.: 443-2022
    Moved By:Councillor Diachuk
    Seconded By:Councillor Torresan

    That Council approve the award of the Lloydminster Golf and Curling Centre Office and Maintenance Shop – Phase I Consultant to SEPW Architecture Inc. of Saskatoon, SK, in the amount of $38,860 excluding GST, to be allocated from 2022 Capital Budget Project No.: 2273118 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 15% in the amount of $5,829, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2273118.

    CARRIED

8.
Bylaws

 

8.1
Bylaw No. 12-2022 Taxation of Student Dormitories Bylaw – Final Readings

This item has attachments. 
1.Bylaw 12-2022 Taxation of Student Dormitories - Final Readings.pdf
2.Bylaw No. 12-2022.pdf
  • Motion No.: 444-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Whiting

    That Council grant second reading to Bylaw No. 12-2022, Taxation of Student Dormitories Bylaw.

    CARRIED
  • Motion No.: 445-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Whiting

    That Council grant third and final reading to Bylaw No. 12-2022, Taxation of Student Dormitories Bylaw.

    CARRIED

8.2
Bylaw No. 29-2022 Community Standards Bylaw - First Reading

This item has attachments. 
1.Community Standards Bylaw.pdf
2.Community Standards Bylaw - FINAL DRAFT.pdf
  • Motion No.: 446-2022
    Moved By:Councillor Marin
    Seconded By:Councillor Fagnan

    That Council grant first reading to Bylaw No. 29-2022, The Community Standards Bylaw.

    CARRIED
  • Motion No.: 447-2022
    Moved By:Councillor Marin
    Seconded By:Councillor Fagnan

    That Council hold a public hearing for Bylaw No.: 29-2022 at the Regular Council Meeting on December 12, 2022 at 2:00 PM.

    CARRIED

8.3
Bylaw No. 23-2022, LPDC OCP Future Land Use Map Amendment – Second, Third and Final Readings

This item has attachments. 
1.Bylaw No. 23-2022, LPDC OCP Future Land Use Map Amendment - Second, Third and Final Reading.pdf
2.Bylaw 23-2022, LPDC OCP Future Land Use Map Amendment.pdf

Councillor Buckingham declared a conflict with this item and exited the meeting at 4:24 PM. Councillor Buckingham returned to the meeting at 4:26 PM. 

  • Motion No.: 448-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That Council grant second reading to Bylaw No. 23-2022, being a bylaw to amend Map 1 – Future Land Use Concept of the Lloydminster Planning District Official Community Plan.

    CARRIED
  • Motion No.: 449-2022
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That Council grant third and final reading to Bylaw No. 23-2022, being a bylaw to amend Map 1 – Future Land Use Concept of the Lloydminster Planning District Official Community Plan.

    CARRIED

8.5
Bylaw No. 25-2022, Text Amendment to Land Use Bylaw No. 5-2016 – C1 - Second, Third and Final readings

This item has attachments. 
1.Bylaw No. 25-2022, Text Amendment to Land Use Bylaw No. 5-2016 - C1 - Second, Third and Final Readings.pdf
2.Bylaw 25-2022 LUB Amendment - C1.pdf
3.Attachment 'A' Downtown Area Redevelopment Plan Bylaw 07-2020_4.3.1.pdf
4.Attachment 'B' - Section 2.14.pdf
5.C1 Lands-Location Sketch (1).pdf
  • Motion No.: 451-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Fagnan

    That Council grant second reading to Bylaw No. 25-2022, a Text Amendment to Land Use Bylaw No. 5-2016.

    CARRIED
  • Motion No.: 452-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Fagnan

    That Council grant third and final reading to Bylaw No. 25-2022, a Text Amendment to Land Use Bylaw No. 5-2016.

    CARRIED

8.4
Land Use Bylaw No. 5-2016 Text Amendment to C5 – Service Commercial District

This item has attachments. 
1.Land Use Bylaw No. 5-2016 Text Amendment to C5 - Services Commercial District.pdf
2.C5 Lands-Location Sketch.pdf
3.Application C5.pdf

Councillor Whiting stepped out of the meeting at 4:36 PM and returned at 4:37 PM.

  • Motion No.: 450-2022
    Moved By:Councillor Buckingham
    Seconded By:Councillor Whiting

    That Council accept this report as information.

    CARRIED

8.6
Bylaw No. 27-2022 a Road Closure Bylaw – First Reading

This item has attachments. 
1.Bylaw No. 27-2022 Road Closure Bylaw - First Reading(1).pdf
2.Bylaw 27-2022, Road Closure Bylaw(1).pdf
3.Plan of Proposed Road Closure(1).pdf
4.Location Sketch(1).pdf

Councillor Torresan exited the meeting at 4:51 Pm and returned at 4:53 PM.

  • Motion No.: 453-2022
    Moved By:Councillor Torresan
    Seconded By:Councillor Diachuk

    That Council grant first reading to Bylaw No. 27-2022, a bylaw to close 52 Avenue between Parcel A, Plan 782 0790 and Lot 4, Block A, Plan 942 4150 and Parcel B, Plan 782 0790 within N.E.¼ Sec.12-Twp.50-Rge.01-W4M containing 0.919ha (2.27acres), and that Council establish a Public Hearing to be held during the Regular Council Meeting on December 12, 2022, at 2:00 PM.

    CARRIED

8.7
Bylaw No. 26-2022 Utility Rate Bylaw - First Reading

This item has attachments. 
1.Bylaw 26-2022, Utility Rate Bylaw - First Reading.pdf
2.Bylaw No. 26-2022 Utility Rate Bylaw.pdf
  • Motion No.: 454-2022
    Moved By:Councillor Diachuk
    Seconded By:Councillor Whiting

    That Council grant first reading to Bylaw No. 26-2022, Utility Rate Bylaw.

    CARRIED

8.8
Bylaw No. 28-2022, Landfill Use Bylaw Fees and Surcharges Amendment - First Reading

This item has attachments. 
1.Bylaw No. 28-2022, Landfill Fees and Surcharges Bylaw - First Reading.pdf
2.Bylaw 28-2022 Landfill Use Bylaw.pdf
3.Attachment A Proposed 2023 Landfill Fees and Surcharges_.pdf
  • Motion No.: 455-2022
    Moved By:Councillor Marin
    Seconded By:Councillor Fagnan

    That Council grant first reading to Bylaw No. 28-2022, being the Landfill Use Bylaw.

    CARRIED

9.
Mayor/Councillor Reports

 

10.
Any Other Matters

 

11.
Inquiries from the Media

 

There were no requests from the media. 

13.
Adjournment

 
  • Motion No.:456-2022
    Moved By:Councillor Buckingham

    ​That the November 21, 2022 Regular Council Meeting be adjourned at 5:19 PM.

    CARRIED

12.
In Camera Session

 
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