City of Lloydminster

Minutes of a Governance and Priorities Meeting

Meeting #:
Date:
Time:
-
Location:
Council Chambers
Members Present
  • Mayor Gerald Aalbers
  • Councillor Michael Diachuk
  • Councillor Glenn Fagnan
  • Councillor David Lopez
  • Councillor Lorelee Marin
  • Councillor Jonathan Torresan
  • Councillor Jason Whiting
Staff Present
  • Dion Pollard, City Manager
  • Marilyn Lavoie, Interim City Clerk
  • Denise MacDonald, Chief Financial Officer
  • Tracy Simpson, Executive Manager, Community Development Services
  • Don Stang, Executive Manager Operations
  • Marie Pretty, Chief of Staff
  • Wendy Leaman, Executive Coordinator
  • Leo Pare, Director Communications
  • Shannon Rowan, Legislative Services Coordinator
  • Kirsten DeSchover, Legislative Services Admin

1.
Call to Order and Silent Moment of Personal Reflection

 

Mayor Aalbers called the meeting to order at 1:30 pm.

2.
Approval of the Agenda

 
  • Motion No. 110-2024
    Moved By:Councillor Whiting
    Seconded By:Councillor Lopez

    That the Agenda dated April 22, 2024 be approved.

    CARRIED

3.
Approval of the Previous Meeting Minutes 

This item has attachments. 
1.Post-Meeting Minutes - Governance and Priorities Committee_Mar18_2024 - English.pdf
  • Motion No. 111-2024
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That the Governance and Priorities Committee Meeting Minutes dated March 18, 2024 be approved.

    CARRIED

4.
Administration Presentations

 

4.1
2024 Q1 Governance Documents Update

This item has attachments. 
1.2024 Q1 Governance Documents Update.pdf
2.2024 Q1 Governance Document Report.pdf

The Committee was provided with the 2024 Q1 Governance Documents Update.

4.2
2024 Q1 Procurement Update

This item has attachments. 
1.2024 - Q1 Procurement Report.pdf
2.2024 Q1 - Procurement Report.pdf

Administration provided the Committee with the 2024 Q1 Procurement Update.

4.3
Social Policy Framework Leadership Team - Draft Terms of Reference

This item has attachments. 
1.Social Policy Framework Leadership Team Draft Terms of Reference.pdf
2.SPFLT TOR Draft.pdf
3.221207 - Lloydminster SPF Executive Report - Final.pdf
4.SPF ToR.pdf

The Committee was provided with the Social Policy Framework Leadership Team - Draft Terms of Reference.

4.4
Retail Store in the Direct Control 3 District (DC3), 4215 70 Avenue

This item has attachments. 
1.Retail Store in the Direct Control 3 District (DC3), 4215 70th Avenue.pdf
2.Location Sketch.pdf
3.Application.pdf
4.Site Plan_Application Submission.pdf

Administration provided the Committee with the Retail Store in the Direct Control 3 District (DC3) development permit application. 

4.5
Public Transportation Master Plan – Project Update

This item has attachments. 
1.Public Transportation Master Plan - Project Update.pdf
2.2213628 - COL PTM Council Update - April 22 GPC Meeting.pdf

The Committee was provided with the Public Transportation Master Plan Project Update. 

Councillor Torresan left the meeting at 2:28 pm.

Councillor Torresan returned to the meeting at 2:30 pm.

  • Motion No. 112-2024
    Moved By:Councillor Diachuk
    Seconded By:Councillor Whiting

    That the April 22, 2024 Governance and Priorities Meeting recess for a short break at 3:35 pm.

    CARRIED

4.6
Downtown Façade and Building Improvement Program

This item has attachments. 
1.Downtown Facade and Building Improvement Program Update April 2024.pdf

The April 22, 2024 Governance and Priorities Meeting resumed at 3:46pm with all members in attendance.

Councillor Lopez declared a conflict with item 4.6 and left the meeting at 3:46pm.

Administration was provided with an update to the Downtown Facade and Building Improvement Program.

5.
Governance and Priorities Matters

 

Councillor Lopez returned to the meeting at 3:51 pm.

6.
Inquiries from the Media

 

Media requested to speak with Mayor Aalbers.

  • Motion No. 113-2024
    Moved By:Councillor Marin
    Seconded By:Councillor Diachuk

    That the April 22, 2024 Governance and Priorities Committee Meeting recess for a short break at 4:30 pm.

    CARRIED

7.
In Camera Session

 

The media interviews were conducted and then the April 22, 2024 Governance and Priorities Committee Meeting reconvened at 4:43 pm with all members in attendance except Councillor Torresan and Councillor Fagnan.

  • Motion No. 114-2024
    Moved By:Councillor Whiting
    Seconded By:Councillor Lopez

    That the April 22, 2024 Governance and Priorities Committee Meeting go into a closed session as per LAFOIP Section 16(1)(a) at 4:43 pm.

    CARRIED
  • Motion No. 115-2024
    Moved By:Councillor Whiting
    Seconded By:Councillor Diachuk

    That the April 22, 2024 Governance and Priorities Committee Meeting resume open session at 6:52 pm.

    CARRIED

8.
Adjournment

 
  • Motion No. 116-2024
    Moved By:Councillor Lopez

    That the April 22, 2024 Governance and Priorities Committee Meeting be adjourned at 6:53 pm.

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