City of Lloydminster

Minutes of a Regular Council Meeting

Meeting #:

Date:

Monday, February 05, 2024

Time:

1:30 P.m. - 5:00 P.m.

Location:

Council Chambers

Members Present

• Mayor Gerald Aalbers
• Councillor Michael Diachuk
• Councillor Glenn Fagnan
• Councillor Lorelee Marin
• Councillor Jonathan Torresan
• Councillor Jason Whiting

Staff Present

• Dion Pollard, City Manager
• Doug Rodwell, City Clerk
• Denise MacDonald, Chief Financial Officer
• Tracy Simpson, Executive Manager, Community Development Services
• Don Stang, Executive Manager Operations
• Marie Pretty, Chief of Staff
• Wendy Leaman, Executive Coordinator
• Leo Pare, Director Communications
• Shannon Rowan, Legislative Services Coordinator
• Kirsten DeSchover, Legislative Services Admin

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1.

Call to Order and Silent Moment of Personal Reflection

Mayor Aalbers called the meeting to order at 1:30 PM.

Councillor Marin and Councillor Whiting declared a conflict with item 6.4.3. 

Councillor Torresan declared a conflict with item 6.4.2.

2.

Additions/Deletions to the Agenda

3.

Approval of the Agenda

• Motion No. 27-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Diachuk

  That the Agenda dated February 5, 2024 be approved.

  CARRIED

4.

Approval of the Previous Meeting Minutes

• Motion No. 28-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Diachuk

  ​That the Regular Council Minutes dated January 22, 2024 be approved.

  CARRIED

5.

Business Arising from the Minutes

6.

New Business; Department Reports

6.2

Office of the City Clerk

6.2.1

Border Paws Animal Shelter Society – Grant Funding Agreement

• Motion No. 29-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council approve the three (3) year Grant Funding Agreement with Border Paws Animal Shelter Society in the amount of $243,577.00 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED

6.3

Chief Financial Officer

6.3.1

Operating and Capital Carryforward

• Motion No. 30-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Marin

  That Council approve the attached list of operating and capital carryforward projects to be completed in the 2024 budget year for the combined total amount of $54,746,440.

  CARRIED

6.4

Community Development Services

6.4.1

Public Art Committee Proposal – Into the Mystic

• Motion No. 31 -2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Torresan

  That Council approve the Public Art Committee proposal named ‘Into the Mystic’ by Mick Classen and that Council approve the transfer of $21,300 be allocated from the Public Art Capital Reserve #1-700-740-36115 to fund the project.

  CARRIED

6.4.2

Lloydminster & District Co-op Sponsorship Agreement

Councillor Torresan left the meeting at 2:23 pm.
Councillor Torresan returned to the meeting at 2:28 

• Motion No. 32-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Fagnan

  That Council authorize City Administration to enter into a ten (10) year Sponsorship Agreement with Lloydminster & District Co-op Ltd. for the naming rights of the community arena within the Cenovus Energy Hub event facility, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED

6.4.3

2024-2025 Saskatchewan Lotteries Community Grant Allocations

Councillor Marin and Councillor Whiting left the meeting at 2:28 pm.

Councillor Marin and Councillor Whiting returned to the meeting at 2:35 pm. 

• Motion No. 33-2024
  Moved By: Councillor Fagnan
  Seconded By: Councillor Diachuk

  That Council approve the following recommended Saskatchewan Lotteries Community Grant Allocations totaling $86,454.00 and authorize the Community Services Advisory Committee to reallocate any unused or returned grant funds:

  1. $4,825.50 to the Lloydminster and District Centennial Commemorative Association Inc. for Saving and Sharing the Midwest’s Televised History (Phase 11);
  2. $5,570.00 to the Libbie Young Centre Inc. for the Summer Recreation Program;
  3. $6,152.50 to the Focus Society for Support Services for Invest in Our Youth;
  4. $5,000.00 to Catholic Social Services – Gateway for Newcomers for Summergration;
  5. $10,000.00 to Special Olympics Lloydminster for Special Olympics Lloydminster;
  6. $500.00 to the Lloydminster & Area Brain Injury Society for Brain Fit;
  7. $10,000.00 to the Lloydminster Interval Home Society for LCYC Sport and Recreation Program;
  8. $10,000.00 to Inclusion Lloydminster for the Recreation Liaison;
  9. $9,000.00 to Lloydminster Roman Catholic Separate School Division #89 for Youth Sports & Free Family Physical Activity events;
  10. $5,000.00 to the Lloydminster Area Drug Strategy for RCMP Youth Camp;
  11. $4,500.00 to the Heart of Treaty 6 for the 2024 Interschool Powwow;
  12. $5,000.00 to Border Rage Lacrosse for Senior Lacrosse;
  13. $5,000.00 to the Lloydminster Public Library for The Library Loves Lego;
  14. $5,906.00 to Big Brothers Big Sisters for Kids Klub Summer.
  CARRIED

6.5

Operations

6.5.1

Fire Truck Replacement – Sourcewell Purchase and Contract Award

• Motion No. 34-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Torresan

  That Council approve the use of Sourcewell Cooperative Purchasing Advantages to assist Administration with the purchase of the Fire Truck Replacement (Capital Project No.:2423002).

  CARRIED
• Motion No. 35-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Whiting

  That Council approve Administration to commit $55,000 from the Equipment Fleet Reserve (Account No.:1-300-312-37111) to the Capital Budget Project No. 2423002.

  CARRIED
• Motion No. 36-2024
  Moved By: Councillor Marin
  Seconded By: Councillor Diachuk

  That Council approve the City enter into an Agreement with Commercial Emergency Equipment Co. of Regina, SK to secure one (1) 2024 Pierce Maxi Saber Pumper Fire Truck up to a maximum purchase price of $1,030,000 (exclusive of equipment), plus applicable taxes, to be allocated from the 2024 Capital Project No. 2423002. In addition, that Council approve Administration be authorized to sign and seal all necessary documents.

  CARRIED

6.5.2

Landfill Tipping Fee Exemption Policy No. 430-01

• Motion No. 37-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Fagnan

  That Council approve Landfill Tipping Fee Exemption Policy No. 430-01 as presented.

  CARRIED
• Motion No. 38-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Fagnan

  That Council repeal Landfill Tipping Fee Exemption Policy No. 002-2015.

  CARRIED

6.5.3

Wastewater Treatment Facility Lagoon Desludging – Award

• Motion No. 39-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Diachuk

  That Council approve Administration commit, in 2024, $1,000,000 from the Environmental Services Capital Reserve (No.:1-400-410-35140) to Capital Budget Project No.2442101. In addition, that Council approve Administration commit, in 2025, $1,906,680 from the Environmental Services Capital Reserve (No.:1-400-410-35410) to Capital Budget Project No.:2442101.

  CARRIED
• Motion No. 40-2024
  Moved By: Councillor Whiting
  Seconded By: Councillor Diachuk

  That Council award the proposal from Lambourne Environmental Ltd. of Red Deer, AB to contract services for desludging and disposal of sludge for Cells 2 and 3 in the amount of $2,962,330, excluding GST, with a contingency allowance of 15% in the amount of $444,350, excluding GST, to be allocated from the Capital Budget Project No.:2442101 and that the project be phased over two (2) years ($1,500,000 in 2024 and $1,906,680 in 2025). In addition, that the Mayor and City Clerk be authorized to sign and seal all necessary documents.

  CARRIED

6.5.4

Water Treatment Plant – Hydrated Lime System - Contractor Award

• Motion No.41 -2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Whiting

  That Council approve Administration commit an additional $644,000 from the Environmental Services Capital Reserve (1-400-410-35140) to Capital Budget Project No.:1841108.

  CARRIED
• Motion No. 42-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Whiting

  That Council approve the award of the Water Treatment Plant – Hydrated Lime System Contractor to Alpha Construction Inc. of Morinville, AB, in the amount of $757,777, excluding GST, to be allocated from the Capital Budget Project No.: 1841108 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 10% in the amount of $75,777, excluding GST, to be allocated from the Capital Budget Project No.: 1841108.

  CARRIED
• Motion No. 43-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Whiting

  That Council approve the increase of the contract amount of ISL Engineering & Land Services Ltd. of Edmonton, AB, in the amount of $42,000 excluding GST, to be allocated from the Capital Budget Project No.: 1841108 and that the City Manager be authorized to sign all necessary documents associated with the Scope Change for Construction Inspection Support.

  CARRIED
• Motion No. 44-2024
  Moved By: Councillor Diachuk
  Seconded By: Councillor Whiting

  That the February 5, 2024 Regular Council Meeting recess for a short break at 3:39 pm.

  CARRIED

7.

Bylaws

The February 5, 2024 Regular Council Meeting resumed at 3:50 pm with all members in attendance. 

7.1

Bylaw No. 01-2024 Fees and Charges Bylaw Amendment

• Motion No. 45-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Fagnan

  That Council grant first reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

  CARRIED
• Motion No. 46-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Fagnan

  That Council grant second reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

  CARRIED
• Motion No. 47-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Fagnan

  That Council grant unanimous consent to consider Bylaw No. 01-2024 Fees and Charges Bylaw Amendment for a third and final reading.

  CARRIED
• Motion No. 48-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Fagnan

  That Council grant third and final reading to Bylaw No. 01-2024 Fees and Charges Bylaw Amendment.

  CARRIED

7.2

Bylaw No. 02-2024 Traffic Bylaw Amendment – Speed Zone Changes

• Motion No. 49-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Marin

  That Council grant second reading to Bylaw No. 02-2024 Traffic Bylaw Amendment - Speed Zone Changes.

  CARRIED
• Motion No. 50-2024
  Moved By: Councillor Torresan
  Seconded By: Councillor Marin

  That Council grant third and final reading to Bylaw No. 02-2024 Traffic Bylaw Amendment - Speed Zone Changes.

  CARRIED

8.

Mayor/Councillor Reports

Mayor Aalbers highlighted that he and Councillor Diachuk attended the International Convention of Shopping Centers where future economic opportunities were discussed. He also spoke to working with the Government of Alberta and Government of Saskatchewan regarding our needs and asks during their budget preparations.

Councillor Diachuk detailed the International Convention of Shopping Centers noting the level of interest in our community is high and that follow-up is ongoing.

Councillor Marin congratulated Executive Manager Simpson and her team on the Housing Conference and thanked the participants for attending.

Councillor Torresan noted that he attended the 10 year anniversary of Red Bicycle. He also spoke about reading to the kids at St. Joesph's Elementary School.  He remarked that the Swimming and Snowflakes event was well attended and he mentioned that the Vic Juba Community Theatre will be hosting the Saskatchewan Country Music Awards in the spring.

Mayor Aalbers encouraged residents to vote in the byelection on February 13, 2024.

9.

Any Other Matters

10.

Inquiries from the Media

The media requested to speak with Mayor Aalbers. 

11.

Adjournment

• Motion No. 51-2024
  Moved By: Councillor Whiting

  ​That the February 5, 2024 Regular Council Meeting be adjourned at 4:07 pm.