City of LloydminsterMinutes of a Regular Council MeetingMeeting #:Date:Monday, March 14, 2022Time: 1:30 P.m. - 5:00 P.m.Location:Council ChambersMembers PresentMayor Gerald AalbersCouncillor Aaron BuckinghamCouncillor Michael DiachukCouncillor Glenn FagnanCouncillor Lorelee MarinCouncillor Jonathan TorresanCouncillor Jason WhitingStaff PresentDion Pollard, City ManagerDoug Rodwell, City ClerkDenise MacDonald, Chief Financial OfficerTracy Simpson, Executive Manager, Community Development ServicesDon Stang, Executive Manager OperationsMarie Pretty, Chief of StaffWendy Leaman, Executive CoordinatorLeo Pare, Director CommunicationsMarilyn Lavoie, Manager Legislative ServicesChelsie Green, Legislative Services CoordinatorSamantha Shibley-Hornby, Legislative Services Admin1.Call to Order and Silent Moment of Personal Reflection Mayor Aalbers called the meeting to order at 1:30 PM. Councilor Whiting declared a conflict for item 8.6.12.Additions/Deletions to the Agenda 3.Approval of the Agenda Motion No.: 89-2022Moved By:Councillor WhitingSeconded By:Councillor DiachukThat the Agenda dated March 14, 2022 be approved.CARRIED4.Approval of the Previous Meeting Minutes Motion No.: 90-2022Moved By:Councillor WhitingSeconded By:Councillor TorresanThat the Regular Council Minutes dated February 28, 2022 be approved.CARRIED5.Business Arising from the Minutes 6.Public Presentations/Acknowledgements 7.Public Hearing 7.1Bylaw No. 06-2022 Annexation Related Amendments to Municipal Development Plan Bylaw 01-2013 Mayor Aalbers declared the public hearing open at 2:06 PM. The City Clerk confirmed the Public Hearing was advertised in the Meridian Source in the February 24, and March 3, 2022 editions. No members of the public were in attendance to speak regarding Bylaw No. 06-2022. The Public Hearing for Bylaw No. 06-2022 was declared closed at 2:07 PM.7.2Bylaw No. 05-2022 Annexation Related Amendments to Land Use Bylaw 5-2016 Mayor Aalbers declared the public hearing open at 2:08 PM. The City Clerk confirmed the Public Hearing was advertised in the Meridian Source in the February 24, and March 3, 2022 editions. No members of the public were in attendance to speak regarding Bylaw No. 05-2022. The Public Hearing for Bylaw No. 05-2022 was declared closed at 2:08 PM.8.New Business; Department Reports 8.1City Manager's Office 8.1.1Vermilion River Regional Alliance (VRRA) Membership Fee Motion No.: 91-2022Moved By:Councillor DiachukSeconded By:Councillor MarinThat Council purchase a membership to be a voting member of the Vermilion River Regional Alliance (VRRA) and submit payment of the membership fee totaling $10,000. CARRIED8.2Office of the City Clerk 8.2.1Amendment to 2022 Deputy Mayor Schedule Motion No.: 92-2022Moved By:Councillor TorresanSeconded By:Councillor FagnanThat Council amend the 2022 Deputy Mayor schedule to have Councillor Marin as Deputy Mayor for May/June 2022 and Councillor Torresan as Deputy Mayor for November/December 2022. CARRIED8.2.2Transfer of Outstanding Clean Up Invoices to Taxes Motion No.: 93-2022Moved By:Councillor WhitingSeconded By:Councillor FagnanThat Council approve the outstanding property clean up invoice amounts from 2021 listed in Appendix “A” to be transferred to the 2022 tax role of the affected property owner.CARRIED8.3Chief Financial Officer 8.4Community Development Services 8.4.1Sponsorship Naming Rights for Wallacefield Ball Diamond Motion No.: 94-2022Moved By:Councillor BuckinghamSeconded By:Councillor DiachukThat Council approve Administration to enter a sponsorship agreement with Co-operators for the naming rights of the Wallacefield Ball Diamond.CARRIED8.4.2Lloydminster Place Sponsorship Committee Appointments Motion No.: 95-2022Moved By:Councillor WhitingSeconded By:Councillor FagnanThat Council approve the appointment of Malcom Radke, Karla Furman, Nathan Breker, Sherri Dawson, Ryan Topley and Dorothy Carson to the Lloydminster Place Sponsorship Committee with the term ending when the project is complete.CARRIED8.4.3Lloydminster Place Fundraising Committee Appointments Motion No.: 96-2022Moved By:Councillor MarinSeconded By:Councillor BuckinghamThat Council approve the appointment of Jessie Mann, Nigel Dube, Riley Fletcher, Todd Kirkpatrick, Chris Wolfe and Carly Pollard to the Lloydminster Place Fundraising Committee with the term ending when the project is complete.CARRIED8.5Operations 8.5.1Development Permit Application – Discretionary Use Approval for Health Services within the DC1 – Direct Control District Motion No.: 97-2022Moved By:Councillor BuckinghamSeconded By:Councillor WhitingThat Council approve the Discretionary Use Application for Health Services to be located at #106, 5101 – 48 Street, legally described as Lot 17-20, Block 7, Plan LXXXVI, in the Direct Control 1 (DC1) District subject to the conditions as per attached “Schedule A” and that Council delegate the Development Officer to review and approve any sign permit connected to this application that complies with Land Use Bylaw 5-2016.CARRIED8.5.22022-2024 Geotechnical Engineering Services Standing Offer Agreement – Consultant Award Motion No.: 98-2022Moved By:Councillor FagnanSeconded By:Councillor MarinThat Council approve the award of the 2022-2024 Geotechnical Engineering Services Standing Offer Agreement to SolidEarth Geotechnical Inc. of Lloydminster, AB, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.CARRIED8.5.32022 Sanitary Sewer Replacement Program – Phase III – Contractor Award Motion No.: 99-2022Moved By:Councillor WhitingSeconded By:Councillor DiachukThat Council approve the award of the 2022 Sanitary Sewer Replacement Program – Phase III – Construction Contract to ASL Paving Ltd. of Lloydminster, SK, in the amount of $1,311,968.55, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213630 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 9% in the amount of $118,000.00, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213630CARRIED8.5.42022 Water and Sewer Replacement Program – Construction Contractor Award Motion No.: 100-2022Moved By:Councillor BuckinghamSeconded By:Councillor WhitingThat Council approve the award of the 2022 Water and Sewer Replacement Program – Construction Contractor to Rusway Construction Ltd. of Lloydminster, AB, in the amount of $1,835,018, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213601 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 7% in the amount of $128,000, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213601.CARRIED8.5.52022 Sanitary Sewer Master Plan Update – Qualifications-Based Selection – Procurement Approval Motion No.: 101-2022Moved By:Councillor DiachukSeconded By:Councillor WhitingThat Council approve the use of the Qualifications-Based Selection procurement method to procure the services of a qualified Engineering Consultant to assist Administration with updating the Sanitary Sewer Master Plan (2022 Capital Budget Project No.: 2213633). CARRIED8.5.62022 Water System Assessment Study – Qualification Based Selection – Procurement Approval Motion No.: 102-2022Moved By:Councillor WhitingSeconded By:Councillor FagnanThat Council approve the use of the Qualifications-Based Selection procurement method to procure the services of a qualified Engineering Consultant to assist Administration with completing the Water System Assessment Study (2022 Capital Budget Project No.: 2241118). CARRIED8.6Chief of Staff 8.6.1Standing Offer Agreement for Photography Councillor Whitting left the meeting at 3:36 PM and returned after the vote at 3:53 PMMotion No.: 103-2022Moved By:Councillor FagnanSeconded By:Councillor MarinThat Council approve entering into a standing offer agreement with Videre Images for photography services, up to a maximum of $10,000 for the year 2022.CARRIED9.Bylaws 10.Mayor/Councillor Reports 11.Any Other Matters 12.Inquiries from the Media The media requested to speak with Mayor AalbersMotion No.: 104-2022Moved By:Councillor FagnanSeconded By:Councillor WhitingThat the March 14, 2022 Regular Council Meeting recess for a short break at 4:02 PM.CARRIED13.In Camera Session The media interviews were conducted and then the March 14, 2022 Regular Council Meeting reconvened at 4:32 PM. Motion No.: 105-2022Moved By:Councillor BuckinghamSeconded By:Councillor DiachukThat the March 14, 2022 Regular Council Meeting go into a closed session at 4:33 PM. . CARRIED Motion No.: 106-2022Moved By:Councillor DiachukSeconded By:Councillor BuckinghamThat the March 14, 2022 Regular Council Meeting resume open session at 5:27 PMCARRIED14.Adjournment Motion No.: 107-2022Moved By:Councillor DiachukThat the March 14, 2022 Regular Council Meeting be adjourned at 5:28 PM.CARRIEDNo Item Selected This item has no attachments