CITY OF LLOYDMINSTERRegular Council - AGENDAMeeting #:Date:Monday, March 14, 2022Time: 1:30 P.m. - 5:00 P.m.Location:Council Chambers1.Call to Order and Silent Moment of Personal Reflection The City of Lloydminster and the Council of Lloydminster would like to acknowledge that the chambers in which we are holding today's meeting is situated on Treaty 6 territory, traditional lands of First Nations and Métis people.We will now pause for a silent moment of personal reflection.Reminder, all members of Council are obligated to declare a conflict of interest OR a pecuniary interest (as per S. 133 of the Lloydminster Charter) regarding any item on the agenda.2.Additions/Deletions to the Agenda 3.Approval of the Agenda That the Agenda dated March 14, 2022 be approved.4.Approval of the Previous Meeting Minutes That the Regular Council Minutes dated February 28, 2022 be approved.5.Business Arising from the Minutes 6.Public Presentations/Acknowledgements 7.Public Hearing Public Hearing to be held at 2:00 PM.7.1Bylaw No. 06-2022 Annexation Related Amendments to Municipal Development Plan Bylaw 01-2013 7.2Bylaw No. 05-2022 Annexation Related Amendments to Land Use Bylaw 5-2016 8.New Business; Department Reports 8.1City Manager's Office 8.1.1Vermilion River Regional Alliance (VRRA) Membership Fee Presented By: Dion PollardThat Council purchase a membership to be a voting member of the Vermilion River Regional Alliance (VRRA) and submit payment of the membership fee totaling $10,000. 8.2Office of the City Clerk 8.2.1Amendment to 2022 Deputy Mayor Schedule Presented By: Doug RodwellThat Council amend the 2022 Deputy Mayor schedule to have Councillor Marin as Deputy Mayor for May/June 2022 and Councillor Torresan as Deputy Mayor for November/December 2022. 8.2.2Transfer of Outstanding Clean Up Invoices to Taxes Presented By: Glenn AlfordThat Council approve the outstanding property clean up invoice amounts from 2021 listed in Appendix “A” to be transferred to the 2022 tax role of the affected property owner.8.3Chief Financial Officer 8.4Community Development Services 8.4.1Sponsorship Naming Rights for Wallacefield Ball Diamond Presented By: Joel TurcotteThat Council approve Administration to enter a sponsorship agreement with Co-operators for the naming rights of the Wallacefield Ball Diamond.8.4.2Lloydminster Place Sponsorship Committee Appointments Presented By: Joel TurcotteThat Council approve the appointment of Malcom Radke, Karla Furman, Nathan Breker, Sherri Dawson, Ryan Topley and Dorothy Carson to the Lloydminster Place Sponsorship Committee with the term ending when the project is complete.8.4.3Lloydminster Place Fundraising Committee Appointments Presented By: Joel TurcotteThat Council approve the appointment of Jessie Mann, Nigel Dube, Riley Fletcher, Todd Kirkpatrick, Chris Wolfe and Carly Pollard to the Lloydminster Place Fundraising Committee with the term ending when the project is complete.8.5Operations 8.5.1Development Permit Application – Discretionary Use Approval for Health Services within the DC1 – Direct Control District Presented By: Natasha PidkowaThat Council approve the Discretionary Use Application for Health Services to be located at #106, 5101 – 48 Street, legally described as Lot 17-20, Block 7, Plan LXXXVI, in the Direct Control 1 (DC1) District subject to the conditions as per attached “Schedule A” and that Council delegate the Development Officer to review and approve any sign permit connected to this application that complies with Land Use Bylaw 5-2016.8.5.22022-2024 Geotechnical Engineering Services Standing Offer Agreement – Consultant Award Presented By: James Rogers, P. Eng.That Council approve the award of the 2022-2024 Geotechnical Engineering Services Standing Offer Agreement to SolidEarth Geotechnical Inc. of Lloydminster, AB, and that the Mayor and City Clerk be authorized to sign and seal all necessary documents.8.5.32022 Sanitary Sewer Replacement Program – Phase III – Contractor Award Presented By: James Rogers, P. Eng.That Council approve the award of the 2022 Sanitary Sewer Replacement Program – Phase III – Construction Contract to ASL Paving Ltd. of Lloydminster, SK, in the amount of $1,311,968.55, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213630 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 9% in the amount of $118,000.00, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 22136308.5.42022 Water and Sewer Replacement Program – Construction Contractor Award Presented By: James Rogers, P.Eng.That Council approve the award of the 2022 Water and Sewer Replacement Program – Construction Contractor to Rusway Construction Ltd. of Lloydminster, AB, in the amount of $1,835,018, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213601 and that the Mayor and City Clerk be authorized to sign and seal all necessary documents. In addition, that Council approve a contingency allowance of 7% in the amount of $128,000, excluding GST, to be allocated from the 2022 Capital Budget Project No.: 2213601.8.5.52022 Sanitary Sewer Master Plan Update – Qualifications-Based Selection – Procurement Approval Presented By: James Rogers, P. Eng.That Council approve the use of the Qualifications-Based Selection procurement method to procure the services of a qualified Engineering Consultant to assist Administration with updating the Sanitary Sewer Master Plan (2022 Capital Budget Project No.: 2213633). 8.5.62022 Water System Assessment Study – Qualification Based Selection – Procurement Approval Presented By: James Rogers, P. Eng.That Council approve the use of the Qualifications-Based Selection procurement method to procure the services of a qualified Engineering Consultant to assist Administration with completing the Water System Assessment Study (2022 Capital Budget Project No.: 2241118). 8.6Chief of Staff 8.6.1Standing Offer Agreement for Photography Presented By: Leo PareThat Council approve entering into a standing offer agreement with Videre Images for photography services, up to a maximum of $10,000 for the year 2022.9.Bylaws 10.Mayor/Councillor Reports 11.Any Other Matters 12.Inquiries from the Media That the _______, 2022 Regular Council Meeting recess for a short break at ____ PM.13.In Camera Session That the _________, 2022 Regular Council Meeting go into a closed session at ___ PM. That the _____, 2022 Regular Council Meeting resume open session at ___ PM. 13.1Policy Options/Advice (Section 16(1)(a) of LAFOIP) Public Comments: 13.2Policy Options/Advice (Section 16(1)(a) of LAFOIP) Public Comments: 13.3Policy Options/Advice (Section 16(1)(a) of LAFOIP) Public Comments: 14.Adjournment That the March 14, 2022 Regular Council Meeting be adjourned at _____ PM.No Item Selected This item has no attachments